The U.S. Senate Office of the Sergeant at Arms (SAA) has issued Request for Quotation (RFQ) 2026-R-011 for Adobe software licenses and support. The RFQ includes a pricing table for a base year (1/14/2026-1/13/2027) and two option years (1/14/2027-1/13/2028 and 1/14/2028-1/13/2029). The requested items include various Adobe Acrobat and Creative Cloud enterprise term licenses, Adobe ColdFusion Enterprise Term Licenses, Adobe Captivate Enterprise Term Licenses, and enterprise support for both Acrobat and Creative Cloud. All prices are to be quoted in USD on a Firm-Fixed-Price basis, with shipping F.O.B. Destination to the United States Senate, Washington, DC. Offerors must identify if their quotation is Open Market or subject to a GSA Schedule/NASA SEWP/Other GWAC, and price quotes must be valid until 1/31/2026. The SAA reserves the right to reject non-compliant quotations.

This document outlines the instructions and submission requirements for Request for Quotation (RFQ) 2026-R-011, seeking quotes for Adobe Enterprise Licenses. Offerors must submit a signed PRICING TABLE and any applicable End User License Agreements (EULA) or contract terms. If EULAs are provided, the ADDENDUM TO COMMERCIAL AGREEMENTS must also be signed. Resellers need to provide an OEM authorization statement. For telecommunications equipment or specific information systems, an OEM STATEMENT OF COMPLIANCE with Section 208 of the Legislative Branch Appropriations Act, 2020, is required. Submissions are due via email by 1:00 PM EST on November 24, 2025, to Acquisitions@saa.senate.gov, with the subject line "ATTN: Mashonda Walston RFQ 2026-R-011." Key submission requirements include active SAM registration, direct supply from authorized OEM channels for resellers, firm-fixed-prices, and inclusion of all terms and conditions in full text. The Sergeant at Arms (SAA) reserves the right to reject incomplete quotations and will make one award, if any, based on the Lowest Price Technically Acceptable criteria.

This document outlines the Purchase Order Clauses for the Sergeant at Arms (SAA) within the U.S. Senate, establishing the terms and conditions for vendors and contractors. Key provisions include the authority of the SAA Contracting Officer for modifications, a strict order of precedence for contract documents, and mandates for vendor compliance with Senate security regulations. The clauses detail acceptance procedures, pricing adjustments, tax exemptions for the Senate, and specific invoicing requirements, rejecting late fees or interest. Advertising referencing Senate work is prohibited without prior approval. Significant sections address gratuities, conflicts of interest, and termination for cause or convenience. Data protection, privacy, confidentiality, cybersecurity, and restrictions on AI training with Senate data are emphasized, along with strict incident notification protocols. The document also clarifies the non-applicability of certain federal laws (e.g., Prompt Payment Act, FOIA) and rejects contractor-specific terms conflicting with federal anti-deficiency statutes regarding indemnification and automatic renewals. Contractors must also ensure all Senate data remains within the US and is returned or destroyed upon order conclusion. These clauses ensure legal compliance and protect Senate interests and data security.

This addendum outlines the U.S. Senate, Office of the Sergeant at Arms' (SAA) specific terms and conditions for commercial agreements, superseding any conflicting contractor terms. Key provisions deem unenforceable clauses that violate the Anti-Deficiency Act, such as those requiring future fees, automatic renewals, or SAA indemnification for contractor negligence. The addendum stipulates that the Department of Justice controls third-party claims, prohibits contractor audits of SAA systems without written request, and rejects SAA responsibility for taxes or additional fees. It also restricts the incorporation of external license terms, dictates that Federal law and Regulations govern venue and choice of law, and disallows mandatory arbitration or unilateral contract termination/modification by the contractor. Additionally, it imposes confidentiality, data protection requirements post-termination, and outlines SAA's rights for termination due to default, convenience, or gratuities, all contingent on fund availability. Contractors must agree to these terms to be considered for an award.

The Original Equipment Manufacturer (OEM) Statement of Compliance ensures adherence to Section 208 of the Legislative Branch Appropriations Act, 2020 (P.L. 116-94). This act prohibits the procurement of specific telecommunications equipment and information systems categorized as high-impact or moderate-impact based on NIST's Federal Information Processing Standard Publication 199. The document serves as a formal declaration by the OEM, affirming its compliance to the best of its knowledge and belief. It requires a certifying officer's name, title, date, and signature, underscoring the commitment to federal regulations regarding secure telecommunications and information systems in government procurement processes.