CLOSED CYCLE CRYOSTAT
ID: 374890Type: Combined Synopsis/Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

LABORATORY EQUIPMENT AND SUPPLIES (6640)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/ee950e87012a4813ae1ec44de1c32c0b/view
Timeline
    Description

    The Department of Energy, through the Fermi National Accelerator Laboratory (Fermilab), is seeking proposals for the procurement of a Closed Cycle Cryostat CS210SE-GMX-3 and associated accessories. This requirement includes specific models such as a cryocooler, helium compressor, and various instrumentation, all essential for advanced laboratory applications in cryogenics. The procurement is structured as a single-award, firm-fixed purchase order, with a deadline for quotes set for November 24, 2025, at 4 PM Central Time. Interested vendors must submit their proposals, including completed certifications and pricing, to Cathleen E. Stadler at cstadler@fnal.gov.

    Point(s) of Contact
    Cathleen Stadler
    (630) 840-2763
    cstadler@fnal.gov
    Files
    Title
    Posted
    PR 374890 CLOSED CYCLE CRYOSTAT.pdf
    Fermi National Accelerator Laboratory (Fermilab), managed by Fermi Forward Discovery Group, LLC (FFDG) for the U.S. Department of Energy, has issued RFP-374890-CES. This Request for Proposal, dated November 4, 2024, seeks a CLOSED CYCLE CRYOSTAT CS210SE-GMX-3 and associated accessories, or equivalent. The procurement, under NAICS Code 334516, is a combined synopsis/solicitation for a single-award, firm-fixed purchase order, utilizing full and open competition. Partial quotes will not be evaluated, as this is an all-or-none requirement. Quotes close on November 24, 2025, at 4 PM CT. The required items include a Cryocooler (MODEL # CS210SE-HV), a Helium compressor (MODEL # ARS-10HW), Helium hoses (MODEL # HH-SF-75-20), a Closed Vacuum Shroud (MODEL # GMX-3 SS), a Closed Radiation Shield (MODEL # RSG-3), Instrumentation for sample temperature control (MODEL # CI-STD-1-50), and a Temperature Controller (MODEL # LS-335), along with an installation kit and export packing. Proposals must include a completed RFP page with pricing, SARC (Subcontractor Annual Reps & Certs), and PUR-466 (Proposal Certifications). All deliveries are F.O.B. Fermilab, Batavia, IL, freight prepaid. Contractual questions should be directed to Cathleen E. Stadler at cstadler@fnal.gov.
    PUR-466_Proposal Certifications.pdf
    The document, PUR-466 Revision 1, outlines essential certifications for government proposals, categorized by dollar value. Proposals exceeding $10,000 require certifications for Export/Import Control, including details on military, space, and dual-use items, and compliance with the Buy American—Construction Materials clause, which mandates using domestic materials unless specific exceptions are met. Proposals over $150,000 necessitate certifications for Independent Price Determination, ensuring no collusion, and Disclosure Regarding Payments to Influence Certain Federal Transactions, prohibiting the use of federal funds for lobbying. Additionally, certifications for Responsibility Matters address debarment, criminal offenses, delinquent federal taxes, and contract terminations. Anti-Kickback Procedures are also required to prevent illicit payments. For proposals over $500,000, certifications for Combatting Trafficking in Persons and a related Compliance Plan are mandatory if work is performed outside the U.S. and is not entirely for COTS items. The document also details rights to proposal data and patent rights based on the offeror's entity type. All offerors must acknowledge the completeness and accuracy of these certifications.
    SARC_Subcontractor Annual RepsCerts Rev 4.pdf
    The "Subcontractor Annual Representations & Certifications (SARC)" Form SARC (Rev.4) is a crucial document for subcontractors of Fermi Forward Discovery Group, LLC, ensuring compliance with federal contracting regulations. It requires offerors to provide detailed business information, including ownership, operational structure (e.g., corporation, LLC), and whether they are a U.S. or foreign entity. The form also mandates declarations regarding business size (e.g., large, small, disadvantaged), common parent company relationships, and executive compensation disclosures as per FAR 52.204-10. Additionally, it covers certifications related to accounting systems, responsible offeror status (including anti-trafficking policies), E-Verify enrollment, export/import control compliance, and equal opportunity requirements (FAR 52.222-26, 52.222-27, 52.222-25). Subcontractors must agree to comply with limitations on pass-through charges (FAR 52.215-23) and commit to confidentiality. The certifications are valid for 12 months, with prompt notification required for any status changes.
    Lifecycle
    Title
    Type
    CLOSED CYCLE CRYOSTAT
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    Closed Cycle Cryostat
    Buyer not available
    The Department of Defense, through the Naval Research Laboratory, is seeking quotations for a Closed Cycle Cryostat system, as part of a total small business set-aside procurement. The requirements include a comprehensive range of components such as a Cryocooler, water-cooled helium compressor, specialized hoses, optical shrouds, and radiation shields, all of which are critical for advanced scientific applications. Interested vendors must ensure that all items are brand name or equivalent, and provide documentation confirming their status as authorized distributors, with a focus on new equipment only. Quotations must be submitted via email to Elizabeth Harley by the specified deadline, and the procurement will follow a Lowest Price Technically Acceptable evaluation process.
    Cryo Linear Actuator plus Accessories or Equivalent
    Buyer not available
    The Department of Energy, through Brookhaven National Laboratory (BNL), is seeking quotes for a Cryo Linear Actuator and associated accessories, with a focus on obtaining the best price for a Firm Fixed Price (FFP) procurement. The required items include a Cryo Linear Actuator with specific performance parameters, such as a 10 mm travel range and compatibility with ultra-high vacuum (UHV) conditions, among others. These components are critical for advanced research and development operations at BNL, emphasizing the importance of precision and reliability in laboratory settings. Interested suppliers must submit their quotes, including all costs, by the specified deadline, and can contact Lauren von Ende at lvonende@bnl.gov or 631-344-3634 for further details.
    LBNF Liquid Argon LAr Circulation Equipment
    Buyer not available
    The Department of Energy, through Fermilab, is soliciting proposals for the engineering, manufacturing, and delivery of Liquid Argon (LAr) Circulation Equipment for the Long-Baseline Neutrino Facility (LBNF) project in South Dakota. The procurement involves the design and construction of a vacuum jacketed pump valve box, associated piping, valves, instrumentation, and protective structures for cryogenic equipment, all essential for the efficient transfer of liquid argon within the facility. This project is critical for advancing particle physics research and ensuring the operational integrity of the LAr Circulation System, which plays a vital role in the LBNF/DUNE initiative. Proposals are due by January 5, 2026, with technical questions accepted until December 8, 2025; interested vendors should contact Jeremy Duncan at jeremyd@fnal.gov for further details.
    Purchase of Spare 3000 KVA Process Power Transformer
    Buyer not available
    The Department of Energy, through the Fermi Forward Discovery Group, LLC, is soliciting proposals for the purchase of a spare 3000 KVA Process Power Transformer and associated breaker assemblies for the Proton Improvement Plan II (PIP-II) project at the Fermi National Accelerator Laboratory in Illinois. This procurement aims to ensure a reliable power infrastructure, with the selected subcontractor responsible for all aspects of the project, including supervision, labor, materials, and transportation, while adhering to specific technical specifications and quality assurance standards. Proposals are due by 2:00 P.M. CST on December 11, 2025, with questions accepted until December 4, 2025; interested parties should contact Michele Reynolds at micheler@fnal.gov for further information.
    Dilution Refrigerator
    Buyer not available
    The U.S. Department of Commerce, National Institute of Standards and Technology (NIST), is seeking information from industry regarding the procurement of a state-of-the-art dilution refrigerator to support its quantum sensor development and quantum information science research in Boulder, Colorado. The refrigerator must achieve a base temperature of 10 mK or lower, with specific cooling power and minimal vibration, and include advanced features such as automation via Python scripting and a fully automated gas handling system. This opportunity is crucial for enhancing NIST's capabilities in quantum research, and interested parties are invited to submit their responses by December 23, 2025, to Angela Hitt at angela.hitt@nist.gov, with a focus on their qualifications and compliance with relevant regulations.
    Fermilab-Construction Services for IERC CCD Space Humidificaion-372698
    Buyer not available
    The Department of Energy, through Fermilab, is soliciting proposals for construction services related to the Integrated Engineering and Research Center (IERC) CCD Space Humidification project. The selected subcontractor will be responsible for providing all necessary supervision, labor, materials, tools, and associated costs to install two humidification units, which are critical for maintaining precise humidity control in the lab environment. This project is particularly important for the manufacturing of sensitive experimental components, ensuring compliance with safety and quality standards throughout the construction process. Interested small businesses must submit their proposals by January 7, 2026, including a technical and business management section, following a mandatory pre-proposal meeting on December 18, 2025. For further inquiries, contact Dasia Guthrie at dguthrie@fnal.gov or call 630-840-2494.
    Instec HS1000V Hot Stage with MK2000 Temperature Controller OR EQUIVALENT
    Buyer not available
    The Department of Energy, through Brookhaven National Laboratory (BNL), is seeking quotes for the procurement of an Instec HS1000V Hot Stage with MK2000 Temperature Controller or an equivalent product. The requirements include a low vacuum/gas-tight hot stage with specific performance parameters, including a temperature range from ambient to 1000°C, and the inclusion of necessary accessories and software. This equipment is crucial for research and development operations at BNL, ensuring precise temperature control in experimental setups. Interested vendors must submit their quotes, including all costs in an "all-inclusive" price, by the specified deadline, and can contact Lauren von Ende at lvonende@bnl.gov or 631-344-3634 for further information.
    Pilatus4 S 2M CdTe 450hz
    Buyer not available
    The Department of Energy, through Brookhaven National Laboratory, is soliciting quotes for the procurement of a Pilatus4 S 2M CdTe 450 Hz module. This advanced analytical laboratory instrument is crucial for high-performance applications in scientific research, particularly in the field of pixel array detectors. Interested vendors must provide a commercially available product that meets specified performance criteria and demonstrate relevant manufacturing experience, with quotes due by December 19, 2025, at 4:00 PM EST. For further inquiries, potential offerors can contact Mark Brock at mbrock@bnl.gov or Jayce Blood at jblood@bnl.gov.
    Request for Information: Supply of Liquid Argon to Long-Baseline Neutrino Facility (Lead, South Dakota)
    Buyer not available
    The Department of Energy, through Fermilab, is seeking information from vendors regarding the supply of significant quantities of Liquid Argon (LAr) for the Long-Baseline Neutrino Facility (LBNF) project in Lead, South Dakota. The procurement aims to secure approximately 797 million standard cubic feet (scf) of LAr for initial neutrino detectors, with an optional supply of an additional 801 million scf for future detectors, totaling around 1.6 billion scf required between Q1 2029 and Q2 2035. This supply is critical for the LBNF/DUNE project, which plays a vital role in advancing neutrino research. Interested vendors should respond to the Request for Information by January 30, 2026, providing details on supply capability, purity, delivery logistics, and cost estimates to Jeremy R. Duncan at jeremyd@fnal.gov.
    M1/M3 Flexure Systems and Vacuum Chambers
    Buyer not available
    The Department of Energy, through the Lawrence Berkeley National Laboratory (LBNL), is soliciting proposals for the manufacture, assembly, and testing of M1/M3 Flexure Systems and Vacuum Chambers as part of the Advanced Light Source Upgrade (ALS-U) project. This procurement includes five flexure systems, two transport yokes, four vacuum chambers, four copper liners, and various subassemblies, with a focus on precision engineering and UHV compatibility for advanced scientific instrumentation. The contract is expected to last approximately 68 weeks, with proposals due by January 12, 2026, and a pre-proposal conference scheduled for November 21, 2025. Interested parties should direct inquiries to Martha Grausz at mggrausz@lbl.gov or by phone at 510-486-6618.