J045--Repair Boilers #2 and #3
ID: 36C26025Q0851Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF260-NETWORK CONTRACT OFFICE 20 (36C260)VANCOUVER, WA, 98661, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- PLUMBING, HEATING, AND WASTE DISPOSAL EQUIPMENT (J045)

Original Source

https://sam.gov/opp/3be18505f6b14696ab66596e9be59230/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting bids for the repair of Boilers #2 and #3 at the White City Southern Oregon Rehabilitation Center and Clinics (SORCC) in White City, Oregon. The project requires the contractor to provide all labor, materials, and equipment necessary for the removal and reinstallation of burner components, replacement of damaged studs, and repair of refractory, ensuring that the burners operate on both natural gas and #2 fuel oil. This work is critical for maintaining the operational efficiency and safety of the facility's heating systems. Quotes are due by October 28, 2025, at 12:00 PM PST, and interested parties should contact Contract Specialist Meredith Valentine via email for further information.

    Point(s) of Contact
    Meredith ValentineContract Specialist
    meredith.valentine@va.gov
    Files
    Title
    Posted
    36C26025Q0851 0001.docx
    Amendment 0001 modifies solicitation 36C26025Q0851 for the “692 Repair Boilers 2 & 3 - White City SORCC” project. The amendment, issued by the Network Contracting Office 20 on October 22, 2025, primarily schedules a mandatory site visit for Friday, October 24, 2025, at 10:00 AM Pacific. Participants are instructed to meet at White City SORCC, Building 229, and ask for Trevor or Stephen. This amendment ensures all offerors acknowledge receipt prior to the specified hour and date, with failure to do so potentially resulting in rejection of their offer. All other terms and conditions of the original solicitation remain unchanged.
    36C26025Q0851 0002.docx
    Amendment 0002 for RFQ 36C26025Q0851, issued by Network Contracting Office 20, is being released to distribute the sign-in sheet from a site visit held on October 24, 2025, at 10:00 AM Pacific at the White City SORCC. This amendment includes "Attachment 1: Boiler Site Walk sign-in 10.24.25" and clarifies that the hour and date for receipt of offers are not extended. Offerors must acknowledge receipt of this amendment through specified methods to ensure their bids are considered.
    36C26025Q0851_3.docx
    The Department of Veterans Affairs is soliciting bids for the repair of Boilers #2 and #3 at the White City Southern Oregon Rehabilitation Center and Clinics (SORCC) in White City, Oregon. The solicitation, number 36C26025Q0851, outlines a requirement for a one-time contract to supply all labor, material, and equipment necessary for the repairs. Key tasks include removing and reinstalling burner components, replacing damaged studs, repairing refractory, and ensuring burners operate on both natural gas and #2 fuel oil. The period of performance is 30 days, and all welding and electrical work must be performed by licensed professionals. Quotes are due by October 28, 2025, at 12:00 PM PST. The contract includes various FAR and VAAR clauses covering topics such as contract terms, safeguarding information, payment, and compliance with labor standards.
    36C26025Q0851.docx
    The Department of Veterans Affairs (VA) is conducting a Sources Sought Notice for market research to identify businesses capable of repairing Boilers #2 and #3 at the Southern Oregon Rehabilitation Center and Clinics (VA SORCC) in White City, OR. The project involves removing and reinstalling burner components, replacing damaged studs and refractory, and ensuring the burner operates on both natural gas and fuel oil. Specific tasks include repairing the refractory and re-installing the burner mounting ring with new gaskets. All welding must be done by or supervised by a licensed boiler maker, and electrical work by a licensed electrician. The estimated period of performance is 30-45 days. Responses are due by September 8, 2025, and should include company information, a capability statement, concerns regarding domestic end-products, and any challenges for SDVOSBs/VOSBs with subcontracting limitations.
    Attachment 1 - Boiler Site Walk sign in 10.24.25.pdf
    The provided government file contains only fragmented and unidentifiable characters, such as "SWW -fl, __ z 5wy - z—- L4b QOO1 2):° I/o)". Due to the illegible and nonsensical nature of these characters, it is impossible to ascertain the main topic, key ideas, or purpose of the document. Without any discernible content, no meaningful summary can be generated, nor can its relevance to government RFPs, federal grants, or state/local RFPs be determined. The file appears to be corrupted or contains unreadable data.
    WD 2015-5571 7.8.25.pdf
    This government file, Wage Determination No.: 2015-5571, outlines minimum wage rates and benefits for service contract employees in Jackson County, Oregon. It details two Executive Orders: EO 14026 ($17.75/hour) for contracts starting on or after January 30, 2022, and EO 13658 ($13.30/hour) for contracts between January 1, 2015, and January 29, 2022, which are not renewed. The document lists wage rates for numerous occupations, from administrative support to technical roles, with some classifications potentially eligible for higher EO minimum wages. It also specifies fringe benefits, including health and welfare (with separate rates for EO 13706-covered contracts), vacation, and eleven paid holidays. Special conditions for computer employees, air traffic controllers, weather observers (night/Sunday pay), hazardous pay differentials, and uniform allowances are included. The conformance process for unlisted job classifications is also explained, emphasizing proper classification and wage determination procedures.
    Lifecycle
    Title
    Type
    J045--Repair Boilers #2 and #3 White City SORCC
    Combined Synopsis/Solicitation
    J045--Repair Boilers #2 and #3
    Currently viewing
    Sources Sought
    Similar Opportunities
    Y1DZ--523A4-20-208 Replace Boilers and Upgrade Controls
    Buyer not available
    The Department of Veterans Affairs is seeking a general contractor for the project titled "Replace Boilers and Upgrade Controls" at the West Roxbury VA Medical Center in Massachusetts. This procurement involves the demolition, modification, and renovation of the existing Central Boiler Plant (Building 8), with an estimated construction magnitude between $50 million and $100 million and a performance period of 943 calendar days. The project is critical for upgrading essential infrastructure to support the medical center's operations. A Request for Proposal (RFP) is expected to be posted around November 21, 2025, and interested contractors must be registered in the System for Award Management (SAM). For further inquiries, contact Contracting Officer Heather Libiszewski-Gallien at Heather.Libiszewski-Gallien@va.gov or by phone at 413-584-4040 ext 6386.
    J041-- Boiler Plant Control Systems Preventative Maintenance Services B+4
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking quotes for Boiler Plant Control Systems Preventative Maintenance Services at the William Jennings Bryan Dorn VA Medical Center in Columbia, South Carolina. This procurement, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), requires contractors to provide annual maintenance for seven boilers, including semi-annual testing and various technical services such as server and software maintenance, boiler combustion control calibration, and safety switch testing. The contract will span a base year from May 1, 2026, to April 30, 2027, with four optional one-year extensions, and requires a two-hour response time for emergency repairs. Interested parties must submit their quotes by December 15, 2025, and are encouraged to attend a mandatory site visit on December 4, 2025. For further inquiries, contact LaTerrica Sewell at LaTerrica.Sewell@va.gov.
    G004 - HCHV CERS TRANSITIONALHOUSING WHITE CITY, OR
    Buyer not available
    The Department of Veterans Affairs is seeking contractors to provide Health Care for Homeless Veterans (HCHV) Contracted Residential Services (CRS) in White City, Oregon. The objective of this procurement is to offer interim housing and supportive services to homeless Veterans while they await permanent housing, including 24/7 room and board, nutritious meals, laundry facilities, and therapeutic support tailored to their mental health and substance dependencies. This initiative is crucial for facilitating rehabilitation and successful transitions for homeless Veterans, ultimately aiming to reduce homelessness within this population. Interested parties can contact James Harris at james.harris13@va.gov for further details, with the presolicitation notice indicating the need for compliance with federal regulations and a focus on quality assurance and successful discharge planning.
    Z1DA--648-24-701 EHRM Infrastructure Upgrades Phase 2 Construction - Portland, OR
    Buyer not available
    The Department of Veterans Affairs (VA) is preparing to solicit bids for the Design-Bid-Build EHRM Infrastructure Upgrades Phase 2 project at the Portland VA Health Care System, which encompasses significant construction and infrastructure enhancements in Portland, OR, and Vancouver, WA. The project requires contractors to assess existing conditions, perform demolition, and provide comprehensive labor, materials, and supervision across various disciplines, including civil, plumbing, mechanical, electrical, and electronic work. This initiative is crucial for upgrading the facility's infrastructure, including fiber optic installations, HVAC systems, and fire safety measures, ensuring improved operational efficiency and safety for veterans. The solicitation, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), will be issued as an Invitation for Bid (IFB) in late October 2025, with an estimated construction value between $5 million and $10 million and a performance period of approximately 365 days. Interested parties can direct inquiries to Contract Specialist Sierra Tate at Sierra.Tate@va.gov or by phone at 216-447-8300.
    Y1EB--512-23-154 Construct Consolidated Boiler Spaces at the Loch Raven VAMC, Baltimore MD.
    Buyer not available
    The Department of Veterans Affairs is seeking bids for the construction of consolidated boiler spaces at the Loch Raven Veterans Affairs Medical Center (VAMC) in Baltimore, MD, under Solicitation Number 36C24526R0014. This project involves extensive upgrades, including the construction of a new 5,000 sq ft boiler plant, installation of a low-pressure heating hot water boiler system, and necessary site work, with an estimated construction cost between $20 million and $50 million. The procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and requires compliance with various safety and regulatory standards. Proposals are due by January 27, 2026, at 10:00 AM EST, and interested parties should contact Contracting Officer Liana J Holland at Liana.Holland@va.gov for further inquiries.
    Z2NB--657-26-110JB - Upgrade Boiler Safety Valves , STL
    Buyer not available
    The Department of Veterans Affairs is issuing a presolicitation notice for the project titled "Upgrade Boiler Safety Valves, STL," located at the Jefferson Barracks VA in St. Louis, MO. This project, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), involves the replacement and upgrade of eight steam safety valves within the steam boiler system in Building 75 to enhance facility safety and efficiency. The contractor will be responsible for all labor, materials, equipment, and related services, including boiler shutdown/restart, scaffolding, and leak testing, with an estimated project cost ranging from $150,000 to $500,000 and a performance period of 180 calendar days. Interested contractors must be registered in SAM and VetCert, with the solicitation package expected to be available by December 19, 2025, and proposals due around January 15, 2026. For further inquiries, contact Kevin M. Farrell at kevin.farrell@va.gov or by phone at 913-946-1168.
    Z2NZ--CON-NRM 653-23-101 Repair-Replace Campus Sewer and Storm Drain Lines
    Buyer not available
    The Department of Veterans Affairs is preparing to solicit bids for the project titled "Repair-Replace Campus Sewer and Storm Drain Lines" at the Roseburg VA Medical Center in Oregon. This project involves extensive general construction work, including the repair and replacement of existing sanitary sewer and storm drain systems, with a focus on maintaining continuous operations at the medical center while adhering to strict safety and environmental regulations. The estimated contract value ranges between $20 million and $50 million, with a performance period of 425 calendar days anticipated to begin after the notice to proceed is issued. Interested contractors should note that the solicitation is expected to be posted around mid-December 2025, and they can direct inquiries to Contract Specialist Toni Wiser at toni.wiser@va.gov or by phone at 406-373-3341.
    Z1DA--Upgrade HVAC System Phase II
    Buyer not available
    The Department of Veterans Affairs is soliciting bids for the "Upgrade HVAC System Phase II" project at the Salem VA Medical Center in Salem, Virginia. This contract, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), requires the contractor to provide all necessary labor, materials, equipment, and supervision to demolish, modify, and install a new HVAC system on the second floor of Building 143, with a project value estimated between $5,000,000 and $10,000,000. The project is critical for enhancing the facility's operational efficiency and ensuring compliance with safety and building codes. Interested bidders must attend a mandatory pre-bid conference on December 11, 2025, submit RFI questions by December 18, 2025, and ensure bids are submitted by January 7, 2026, at 10:00 AM EST, with electronic bids due by January 6, 2026, at 5:00 PM EST. For further inquiries, contact Contract Specialist Bryant L Guerrant at bryant.guerrant@va.gov.
    Y1DA--657-26-109JB, Upgrade Master Boiler Program Logic Controls l STL
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking qualified construction firms to participate in a Sources Sought Announcement for the Upgrade Master Boiler Program Logic Controls at the St. Louis Jefferson Barracks, MO VAMC (Project 657-26-109JB). The objective of this procurement is to replace outdated hardware and software in the Plant Master Panel, three boiler PLCs, and the SCADA system with modern, supported platforms, ensuring improved reliability and safety. This project, estimated to cost between $250,000 and $500,000, requires contractors to provide all necessary labor, materials, and resources while adhering to specified regulations and standards. Interested firms must submit a Capability Statement by December 10, 2025, detailing their experience and socio-economic status under NAICS code 238220, and should contact Kevin A. Mahoney at kevin.mahoney3@va.gov for further information.
    Medical Gas Repairs
    Buyer not available
    The Department of Veterans Affairs is soliciting proposals for medical gas repair and replacement services at the Ralph H. Johnson VA Medical Center in Charleston, South Carolina. The procurement specifically requires contractors to provide all necessary labor, equipment, materials, and supervision to repair and install replacement parts for the medical gas network, including the installation of zone valves for oxygen, medical air, and vacuum in designated rooms. This work is critical for maintaining the safety and functionality of medical gas systems, which are essential for patient care in healthcare facilities. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSB) must submit their quotes by December 1, 2025, at 2:00 PM ET, following a mandatory site visit scheduled for November 24, 2025, at 10:00 AM ET. For further inquiries, contact Jacob A. Tackett at Jacob.Tackett@va.gov or by phone at 706-469-0691.