Notice of Intent to award Sole Source
ID: IHS1518469Type: Special Notice
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEGREAT PLAINS AREA INDIAN HEALTH SVCABERDEEN, SD, 57401, USA

NAICS

Custom Computer Programming Services (541511)

PSC

SUPPORT- PROFESSIONAL: PROGRAM MANAGEMENT/SUPPORT (R408)

Set Aside

8(a) Sole Source (8AN)

Original Source

https://sam.gov/workspace/contract/opp/9f51328bd6b948e4b82b3ec8129582f5/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service's Great Plains Area, intends to award a sole source contract for encoder services related to the Rosebud IHS Hospital in South Dakota. This procurement aims to ensure the continued provision of essential mail and medical information services to patients, which are critical for their healthcare management. The contract, valued at approximately $36,645.00, is a renewal of an existing agreement, emphasizing the need for experienced coders to maintain accuracy and productivity in medical encoding. Interested parties may direct questions to Jarrod Cole at jarrod.cole@ihs.gov, and responses must demonstrate the advantages of a sole source approach, as this is not a request for quotes or proposals.

    Point(s) of Contact
    Jarrod Cole
    (605) 747-0402
    jarrod.cole@ihs.gov
    Files
    No associated files provided.
    Lifecycle
    Title
    Type
    Notice of Intent to award Sole Source
    Currently viewing
    Special Notice
    Similar Opportunities
    Toner Cartridges
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified vendors to provide various toner cartridges for the Rosebud IHS Hospital located in Rosebud, South Dakota. This procurement is part of a Sources Sought Notice (IHS-SS-26-1521396) aimed at gathering information to identify Indian Small Businesses Economic Enterprises (ISBEE), Indian Economic Enterprises (IEE), or other small businesses that can fulfill this requirement, with the potential for a set-aside acquisition. The anticipated NAICS code for this procurement is 325992, and the contract will be a firm fixed-price purchase order, requiring delivery within 60 days from the award date. Interested parties must submit their capability statements via email to Jarrod Cole at jarrod.cole@ihs.gov by December 09, 2025, at 11:00 a.m. Central Time, ensuring the Sources Sought Number is included in the subject line.
    IHS1520728-Postage
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, intends to award a sole source contract to the United States Postal Service for postage services associated with the Quentin N Burdick Memorial Health Care Facility in Belcourt, North Dakota. This procurement aims to ensure timely delivery of patient medications and critical medical communications, which are vital for maintaining the health and quality of life of the tribal population, known for its high poverty levels. The total estimated value of the contract is $50,000, with the period of performance commencing immediately upon award. Interested parties may direct questions to Jody Keplin at jody.keplin@ihs.gov, and responses to this notice should demonstrate compelling evidence for the need for this sole source procurement.
    RBH MSystem
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service's Great Plains Area, has awarded a contract for the RBH MSystem, which involves licensing fees for software related to the Property & Supply Departments Inventory system at the Rosebud Indian Health Service in South Dakota. This procurement aims to enhance inventory management capabilities, ensuring efficient tracking and management of supplies critical to healthcare delivery in the region. The software is essential for maintaining operational efficiency within the health service, directly impacting the quality of care provided to the community. For further inquiries, interested parties can contact Andrea Whipple at andrea.whipple@ihs.gov or by phone at 605-747-0402.
    JOFOC Software License
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is planning to award a sole source contract for software licensing and maintenance support for the barcode medication system at the Cheyenne River Health Center in Eagle Butte, South Dakota. The contract will be awarded to Dataray, the owner of the proprietary rights to the system, ensuring that the hospital has the necessary tools for effective medication management. This software is critical for enhancing patient safety and operational efficiency within the healthcare facility. Interested parties can reach out to Danielle Chasing Hawk at danielle.chasinghawk@ihs.gov or by phone at 605-964-0605 for further details.
    Sole Source-FujiFilm Medical Synapse Upgrade for Red Lake Hospital
    Buyer not available
    The Department of Health and Human Services (HHS), through the Indian Health Service (IHS), intends to award a sole source contract to FujiFilm Medical for an upgrade of the Synapse medical imaging system at the Red Lake Hospital in Minnesota. This procurement involves upgrading from Synapse version 5 to version 7.4, which includes necessary hardware replacements and ongoing technical support, as FujiFilm Medical is the exclusive developer and provider of these services. The Synapse system is critical for the hospital's medical imaging program, enabling the storage and viewing of diagnostic images essential for patient care. The contract is valued at $70,575, and interested parties may contact Purchasing Agent Winona Kitto at winona.kitto@ihs.gov for further inquiries, although this notice is not a request for competitive quotes.
    Urgent Paramedic/EMT Services, CRHC
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, intends to award a firm fixed-price contract for urgent paramedic services at the Cheyenne River Health Center in Eagle Butte, South Dakota. This contract, valued at approximately $85,856, is aimed at providing temporary paramedic services for an estimated duration of 90 days while a new contract is being established. The procurement is critical to ensure continuity of emergency medical services in the area, thereby supporting the health and safety of the local community. Interested parties can reach out to Danielle Chasing Hawk at danielle.chasinghawk@ihs.gov or by phone at 605/964-0605 for further information.
    Remote Coding Services for the Albuquerque Indian Dental Clinic
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is soliciting proposals for Remote Coding Services for the Albuquerque Indian Dental Clinic. The procurement aims to secure non-personal healthcare services that include professional billing and coding, with a focus on maintaining a 95% accuracy rate and ensuring timely turnaround for coding tasks. These services are critical for the efficient management of clinical visits, accurate diagnostic coding, and compliance with data privacy regulations such as HIPAA. Proposals are due by December 19, 2025, at 12 PM MT, and interested offerors must contact Stephanie Begay at stephanie.begay3@ihs.gov or call 505-256-6750 for further inquiries. The contract will be awarded as a firm-fixed-price purchase order for one base year with four optional renewal periods, and eligibility requires registration in the System for Award Management (SAM).
    JOFOC - Hospitalist, CRHC
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified providers to deliver temporary hospitalist services at the Cheyenne River Health Center in Eagle Butte, South Dakota. This urgent contract, awarded for a duration of 60 days, aims to address immediate healthcare needs within the community, emphasizing the critical role of internal medicine in supporting patient care. Interested parties can reach out to Danielle Chasing Hawk at danielle.chasinghawk@ihs.gov or by phone at 605-964-0605 for further details regarding the procurement process. The contract is vital for maintaining healthcare services in the region, and all inquiries should be directed promptly to ensure timely engagement.
    M System
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service's Great Plains Area, is seeking a firm to provide inventory tracking services for the Property and Supply Department at the Quentin N Burdick Memorial Healthcare Facility in Belcourt, North Dakota. This procurement involves a Firm Fixed Price Purchase Order and is justified for other than full and open competition, indicating a sole source requirement for software services. The selected contractor will play a crucial role in enhancing inventory management, which is vital for the efficient operation of healthcare services in the region. Interested parties can contact Phyllis Gourneau at Phyllis.gourneau@ihs.gov or by phone at 701-477-8434 for further details regarding this opportunity.
    Firm Fixed-Price, Non-Personal Service Type, Commercial Item to provide Licensing, Maintenance, and Support for IHS Great Plains Areawide Laboratory Information Systems. Period of Performance: 01/01/2025 - 12/31/2025.
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified firms to provide licensing, maintenance, and support for the Great Plains Areawide Laboratory Information Systems, with a contract period from January 1, 2025, to December 31, 2025. The procurement aims to establish a comprehensive solution that includes middleware support, compatibility with existing HL7 interfaces, and ongoing training and maintenance services to enhance clinical operations across IHS service units. This initiative is crucial for ensuring effective data exchange and standardization in healthcare technology within the Great Plains Area. Interested parties should respond to the Sources Sought notice by submitting their company information to David Jones at david.jones@ihs.gov, and must be registered in the System for Award Management (SAM) to be eligible for future contracts.