The document outlines the process for submitting Source Approval Requests (SARs) for national stock numbers (NSNs) within the Department of Defense (DoD). Submissions must go directly to the buyer associated with an open solicitation. SARs cannot be submitted for items already deemed fully competitive. For NSNs without open solicitations, submissions must be made electronically via the DoD SAFE site instead of mailing CDs, streamlining the process. Requesters must email for a drop-off link, providing their CAGE code and NSN.
The document emphasizes reviewing the DLA Supplier Requirements Visibility Application to assess item demand before submission, as non-cost-effective SARs may not be processed. Users can also access the PUB LOG FLIS database to identify the number of services utilizing the NSN and related source approvals. The review process can take over 180 days, after which applicants will receive formal notification of results. For inquiries, contact the DLA Aviation SAR analyst via email. The purpose is to facilitate and streamline the SAR submission process while ensuring compliance with federal guidelines for procurement and sourcing.
The Aviation Source Approval and Management Handbook outlines the policies and procedures for the procurement and management of aviation parts deemed Critical Safety Items (CSIs). It emphasizes the importance of ensuring that all sources meet stringent quality and technical standards set by the relevant Engineering Support Activity (ESA). Key sections include guidelines for submitting Source Approval Requests (SARs), defining responsibilities for procuring activities, and detailing the process for evaluating and approving new sources.
The handbook categorizes potential sources into primary, OEMs, fully-licensed manufacturers, and repair facilities, with procedures for evaluating their capabilities. It establishes the need for rigorous risk management and technical reviews for new suppliers to ensure that they can produce safe and reliable components. Furthermore, the handbook addresses sourcing from unapproved suppliers, reverse engineering practices, and the use of surplus materials with potential compliance risks.
Overall, the document serves as a critical framework for promoting competition and ensuring that aviation-related procurements maintain high safety and quality standards, aligning with broader governmental RFP and acquisition protocols. This systematic approach aims to enhance operational readiness and safety within military aviation operations.