Sources Sought, Blanket Purchase Agreement for Surgical Instruments to include repairs & maintenance services
ID: 11072025BPType: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEOK CITY AREA INDIAN HEALTH SVCOKLAHOMA CITY, OK, 73114, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Original Source

https://sam.gov/workspace/contract/opp/8fef3b3c441d4f09b7554e9a00cd8d22/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified vendors to establish a Blanket Purchase Agreement (BPA) for surgical instruments, including necessary repairs and maintenance services, for its facilities in Clinton, Pawnee, and Lawton, Oklahoma. The BPA will cover a five-year period from December 15, 2025, to December 14, 2030, with a maximum limit of $750,000, allowing for individual purchases up to this amount. The services required include on-site repairs, refurbishment, and assessments of surgical instruments, ensuring compliance with industry standards and manufacturer specifications. Interested parties must submit their capability statements and past performance information by November 21, 2025, to Misti Bussell at misti.bussell@ihs.gov, as this opportunity is part of a full and open competition.

    Point(s) of Contact
    Misti Bussell
    (918) 342-6235
    misti.bussell@ihs.gov
    Files
    Title
    Posted
    BPA Acceptance Agreement Supplies - Copy.pdf
    This Blanket Purchase Agreement (BPA) outlines terms for surgical instruments, repairs, and maintenance services for the Pawnee, Lawton, and Clinton Indian Health Centers from December 15, 2025, to December 14, 2030, or until a $750,000.00 maximum limit is reached. The agreement allows individual purchases up to $750,000.00, with specific contracting officers authorized to place orders up to their designated limits. Deliveries must include detailed tickets, be F.O.B. destination, and go to specified Indian Health Centers in Oklahoma. Invoices, submitted monthly or upon BPA expiration, must meet specific requirements and be sent to the Oklahoma City Area Office Finance & Accounting Office, with copies to the relevant service unit. All purchases are tax-exempt. The BPA does not obligate funds, and orders can be placed via telephone, fax, or online. Attachments include a scheduled pricing list and statement of work.
    IHS IEE Representation Form_Jan 2022_508 Compliant.pdf
    The Indian Health Service (IHS) Buy Indian Act Indian Economic Enterprise Representation Form is a self-certification document for offerors to confirm their eligibility as an “Indian Economic Enterprise” (IEE) as defined by HHSAR 326.601, in accordance with 25 U.S.C. 47. This certification is required for responses to Sources Sought Notices, Requests for Information (RFIs), or Solicitations and must be maintained throughout the offer, contract award, and full performance period. Offerors must notify the Contracting Officer immediately if they no longer meet the eligibility requirements. Documentation of eligibility may be requested, and successful offerors must be registered with the System for Award Management (SAM). The form warns against submitting false or misleading information, citing penalties under 18 U.S.C. 1001 for false information and 31 U.S.C. 3729-3731 and 18 U.S.C. 287 for false claims.
    Scheduled Pricing List.pdf
    SOW.docx
    The Department of Health and Human Services, Indian Health Service (IHS), requires instrument sharpening and repair services for its Pawnee, Lawton, and Clinton Indian Health Centers. The contractor will provide monthly on-site repairs, refurbishment, and assessments for surgical instruments and case carts. Services include sharpening, adjusting, aligning, calibrating, cleaning, stain removal, polishing, lubricating, parts replacement, and etching of instruments, ensuring compliance with manufacturer specifications and industry standards. The contractor must be mobile, self-sufficient, and located within three hours of the sites, providing same-day or urgent repair services. Deliverables include detailed repair documentation, adherence to strict security protocols, and compliance with IHS policies. The two-year agreement emphasizes quality, timely service, and continuous monitoring by IHS personnel.
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