EIC High Pressure Rinse (HPR)
ID: JSA-24-Q428109Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFJEFFERSON LAB - DOE CONTRACTORNewport News, VA, 23606, USA

NAICS

Other Electronic Component Manufacturing (334419)

PSC

CLEAN WORK STATIONS, CONTROLLED ENVIRONMENT, AND RELATED EQUIPMENT (3694)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/7fa9ca3526ef4534b38e9dbdb6acab9a/view
Timeline
    Description

    The Department of Energy, through Jefferson Lab, is seeking proposals for the procurement of a custom High Pressure Rinse (HPR) machine and pump system, specifically designed for high purity cleaning of superconducting radio frequency (SRF) cavities. The selected vendor will be responsible for delivering a fully tested HPR system that meets ISO4 cleanroom standards, ensuring compliance with stringent technical specifications and safety features outlined in the solicitation documents. This procurement is critical for maintaining the operational integrity of the SRF cavity processing facility, which plays a vital role in advancing scientific research. Interested firms must register for the solicitation and submit proposals by May 27, 2024, with questions due by May 15, 2024. For further inquiries, contact Jessie Tenbusch at jessie@jlab.org or Mitchell Laney at laney@cebaf.gov.

    Point(s) of Contact
    Jessie tenbusch
    (757) 269-7061
    jessie@jlab.org
    Mitchell Laney
    (757) 269-5338
    laney@cebaf.gov
    Files
    Title
    Posted
    0. RFP Email - 24-R428109.pdf
    The Jefferson Lab (JLab) has released a Request for Proposals (RFP) for the EIC High Pressure Rinse (HPR), available on their Solicitation Bulletin Board. Interested firms must register for the solicitation and notify JLab via email of their intention to submit a proposal, referencing Solicitation NO. JSA-24-R428109 in all communications. Key deadlines include the submission of questions by May 15, 2024, and proposal submissions by May 27, 2024, both by 4:30 PM Eastern Standard Time. JLab advises resolving any queries prior to submission, as initial offers may be awarded without further negotiation. If a firm decides not to bid, they must inform JLab by sending a "No Bid" notification by the deadline. For assistance, contact Jessie Tenbusch or Mitch Laney via email or phone. This solicitation reflects JLab's ongoing procurement efforts to support its projects effectively by inviting external companies to contribute expertise and services.
    Amendment 001.pdf
    The document is an amendment to a solicitation issued by Jefferson Science Associates (JSA) for the procurement of a High-Pressure Rinse System intended for use in the Superconducting Radio Frequency (SRF) Cavity Processing Facility. The amendment extends the deadline for offer submissions to October 8, 2024, and removes a previous small business set-aside designation. It includes a revised Statement of Work outlining technical requirements and performance criteria for the high-pressure rinse system, which is essential for cleaning the interiors of SRF cavities using ultrapure water. Key specifications include system design, operational parameters, safety features, and project management expectations involved in the procurement process. The amendment ensures that all parties involved can submit bids or offers with updated information, following proper acknowledgment protocol while maintaining focus on quality, compliance with federal standards, and safety in operations. This amendment reflects JSA's continued commitment to enhancing scientific research facilities while adhering to governmental procedures and promoting contractor engagement in a structured RFP process.
    JSA-24-R428109.pdf
    The document outlines a Request for Proposal (RFP) from Jefferson Lab (JLab) for subcontractors to provide fabrication and delivery of the EIC High Pressure Rinse (HPR) system. It specifies requirements for proposals, including necessary forms, experience, capabilities, and pricing structures. The RFP promotes competition among small businesses, mandates site visit attendance if required, and outlines submission deadlines. JLab emphasizes evaluation based on past performance, experience, project scheduling, and compliance with instructions. The RFP details both technical and financial documentation needed, and bidders must adhere to strict welding and quality assurance certifications. The award decision will favor the best-value proposal, assessing both technical merits and pricing, while also reserving the right to reject or negotiate terms if necessary. Overall, the document serves as an official guideline for potential vendors to submit competitive proposals for complex fabrication work, ensuring adherence to high safety and compliance standards required in government contracts.
    Lifecycle
    Title
    Type
    EIC High Pressure Rinse (HPR)
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