FCC Coleman SUPPLY- 2 Hexagon Decoder, 2 Hexagon Recorder, 1 Hexagon Core/Sub Core Server,
ID: 15B30225Q00000048Type: Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSFCC COLEMANCOLEMAN, FL, 33521, USA

NAICS

Security Systems Services (except Locksmiths) (561621)

PSC

VIDEO RECORDING AND REPRODUCING EQUIPMENT (5836)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/1e305f5bdef649969722c554f14db531/view
Timeline
    Description

    The Department of Justice, Federal Bureau of Prisons, is soliciting bids for the procurement of specific Hexagon brand security equipment for the FCC Coleman facility in Florida. The requirement includes two Hexagon Decoders (model QHW-NVD-5204-S2), two Hexagon Recorders (model HW-VR-9610-R6-80TB), and one Hexagon Core/Sub Core Server (model HW-VM-5000-CORE), all of which must be programmed with the latest operating software to ensure compatibility with the existing Qognify security camera system. This acquisition is critical for maintaining the operational integrity of the prison's security infrastructure, as the components must seamlessly integrate into the current system. Interested vendors must submit their proposals by September 30, 2025, at 8:00 AM ET, to Joshua Rosa-Garcia at jrosagarcia@bop.gov, and ensure that all items are delivered within 45 calendar days of the order execution.

    Point(s) of Contact
    Joshua Rosa
    (352) 689-3141
    jrosagarcia@bop.gov
    Files
    Title
    Posted
    15B30225Q00000048 HEXAGON p00002.pdf
    The Federal Bureau of Prisons (BOP), FCC Coleman, issued Solicitation Number 15B30225Q00000048 for commercial products and services. This Request for Quote (RFQ) seeks bids for Hexagon Decoder, Hexagon Recorder, and Hexagon Core/Sub Core Server units. The solicitation, issued on September 26, 2025, with an offer due date of September 30, 2025, at 8:00 AM ET, falls under NAICS code 561621 (Security Systems Services) with a size standard of $19 million. The acquisition is unrestricted, and the primary point of contact for information is Joshua Rosa-Garcia. The document also notes a previous change to the NAICS code and that the solicitation was re-issued due to a government shutdown.
    15B30225Q00000048 HEXAGON.pdf
    The Federal Bureau of Prisons (BOP), FCC Coleman, issued Solicitation Number 15B30225Q00000048 as a Request for Quote (RFQ) for commercial products. The solicitation, issued on September 26, 2025, with an offer due date of September 30, 2025, at 8:00 AM ET, is unrestricted. It falls under NAICS code 334310 with a size standard of 19 million. The primary items requested include Hexagon Decoder (QHW-NVD-5204-S2), Hexagon Recorder (HW-VR-9610-R6-80TB), and Hexagon Core/Sub Core Server (HW-VM-5000-CORE). The acquisition involves a firm fixed price for these items, and the successful contractor is responsible for all applicable taxes. Invoices are to be submitted to the Federal Bureau of Prisons, FCC Coleman.
    7 - SOW.1757959998101.pdf
    The Federal Bureau of Prisons (FBOP), Federal Correctional Complex (FCC) Coleman, Florida, is soliciting a vendor to supply and program new equipment to repair storm damage, identified as Project 25Z3AH7. This is a supply-only contract, excluding installation. The vendor must procure, program, and deliver specific Hexagon brand decoders, recorders, and a Core/Sub Core Server within 45 calendar days of the Delivery Order execution. All components must be programmed with the current operating software to ensure compatibility with the existing Qognify security camera system at FCI Medium. No alternative models or brands will be accepted. Delivery is to Casey Hobbs, Electronics Technician, between 7:00 a.m. and 2:30 p.m., Monday through Friday, excluding Federal holidays. Payment will be made via EFT upon invoice submission. The equipment must integrate seamlessly into the existing security camera system of the operational prison, and bids not meeting specifications will be disqualified.
    FAR_8_405-1_BrandName_Justification.1757962834763.pdf
    This Brand Name Justification document from the United States Department of Justice, Federal Bureau of Prisons, FCC Coleman, outlines the necessity for acquiring specific Qognify Hexagon brand security camera system components. The acquisition, under the Federal Supply Schedule program, is for Hexagon Decoders, Recorders, and a Core/Sub Core Server. The brand-name only requirement is justified because these parts are essential for integration into an existing security camera system within an operational prison. Using compatible parts ensures proper fit, system integration, and adherence to manufacturer recommendations for replacement. Although brand-specific, competition was sought among multiple vendors carrying the brand on their Federal Supply Schedule contracts. The Contracting Officer determined the anticipated price is fair and reasonable based on market research and RFQs conducted on July 31, 2025. The document includes technical certification from James Cox (COR/Program/Technical Representative) and contracting officer certification from Joshua Rosa, both dated September 15, 2025.
    Hexagon Data Sheet - Qognify VMS 9000 Series Recorders_May 2025.pdf
    The Hexagon VMS 9000 Series Recorders are a comprehensive portfolio of video recording and management servers, designed to streamline project implementation by providing integrated software and standardized hardware. The series includes six models (VR9330, VR9410, VR9610, VR9420, VR9620, VR9640), each built on a Dell platform, offering varying performance and storage capabilities. Key specifications across the series include maximum channel support of 200-400, total server throughput of 500-800 Mbps, and maximal storage capacities ranging from 48TB to 528TB. All models operate on Windows Server 2022, feature Intel Xeon CPUs, 32GB RAM, and dual redundant power supplies. They are compliant with IEC and EN standards, include rack mount kits, and come with 5-year NBD ProSupport. Hexagon, a global leader in digital reality solutions, aims to enhance efficiency, productivity, quality, and safety across various sectors, including public safety, utilities, and government, through these recording solutions.
    HxGN dC3 Decoder QHW-NVD-5204 NVD-5204 Datasheet.pdf
    The HxGN dC3 Video Quad Monitor Rackmount Decoder (SKU: QHW-NVD-5204 / NVD-5204) is a 1RU rackmount Qognify VMS decoder designed for government and public sector applications. It is capable of displaying cameras across two monitors and is powered by an Intel Xeon E-2314 processor running Windows Server 2022. Key specifications include 8 GB RAM, a Dell NVIDIA T1000 graphics card with 4 GB GDDR6, and a 1TB SATA hard drive. Connectivity is provided via dual-port 1Gb LOM networking, with various front and rear USB, iDRAC, VGA, and serial ports. The unit measures 42.8 mm in height and weighs a maximum of 12.48 kg, featuring a 700W power supply. It comes with a 60-month ProSupport and Next Business Day Onsite Service warranty. Hexagon, the manufacturer, specializes in digital reality solutions, focusing on efficiency, productivity, quality, and safety across various sectors, including public safety, utilities, defense, transportation, and government.
    HxGN dC3 Decoder QHW-NVD-5302 Datasheet.pdf
    Hexagon is offering its HxGN dC3 Video Dual Monitor Small Form Factor Decoder (SKU HW-QVD-5302), a compact Qognify VMS decoder designed to display cameras across two monitors. This device runs on Windows 11 Pro 64 Bit and is powered by an Intel® Core™ Ultra 7 265 processor and an Nvidia RTX A1000 graphics card with 8GB GDDR6 RAM. It features a 256GB SSD and a 4TB HDD for storage, along with comprehensive connectivity options including multiple USB ports, a 1GbE LAN port, and DisplayPort™ 1.4a. The decoder is backed by a 5-year professional warranty with next business day support. Hexagon, a global leader in digital reality solutions, aims to enhance efficiency, productivity, quality, and safety across various sectors, including the public sector, through its technologies.
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